Data sources

Where the data comes from

Watch checks your suppliers against official US government public records. Here is each source, what Watch reads from it, and how fresh it can be.

SAM.gov entity registrations

What Watch reads: Registration status (active, expired, deleted), expiry date, legal name, DBA, UEI, CAGE, address, entity structure, business types, SBA certifications and the small-business representation per NAICS code.
How fresh: SAM.gov's public monthly extract, published on the first Sunday of each month. There is no public daily entity file, so a change made at SAM.gov mid-month (a renewal, a new address) shows in Watch after the next monthly extract. Every registration fact carries the extract's date.

What Watch reads: Active exclusions of business entities: the excluding agency, the program, the dates and the UEI or CAGE when the record carries one. Records about individuals are never loaded.
How fresh: SAM.gov's daily public exclusions extract, loaded each day it's published. When an entry is added, changed or removed, Watch re-checks the suppliers it could touch within about 15 minutes, whatever their schedule.

What Watch reads: The International Trade Administration's single file of the OFAC SDN and consolidated sanctions lists, the BIS Entity, Denied Persons and Unverified lists, and the State Department lists. Entities only.
How fresh: Loaded daily from trade.gov, so it is as current as the list's last update. Changes reach your suppliers through the same 15-minute re-check as exclusions. A screening hit is matched by name and always shown as "possible, confirm".

What Watch reads: Responsibility records (terminations for default or cause, non-responsibility determinations, administrative agreements), the proceedings a contractor reported under FAR 52.209-7, and the immediate and highest owner a registration names, with whether that owner is excluded.
How fresh: Asked of the SAM.gov Entity API for the registrations Watch's customers watch, within SAM.gov's daily call allowance, so a new supplier's answer can take a day or more to arrive. Until it does, Watch shows it as unknown, never as "none". Each answer carries the day it was fetched.

What Watch reads: Secretary of State standing (good standing or not), entity type, formation date and registered agent, matched by name.
How fresh: Colorado, Connecticut, New York and Oregon, read from each state's open-data portal at check time. Other states don't publish an open bulk file and aren't covered. A standing issue found by name is "possible, confirm".

How it reaches you

Who loads it: Programmable's public-records registry, which we operate, loads the files above from the official sources. Watch asks it about the suppliers on your lists by name, UEI or CAGE. Your lists, decisions, notes and documents never leave Watch.
How often Watch checks: Each confirmed supplier is re-checked daily by default, every 6 hours when you mark it critical and weekly when you mark it low. Exclusion and screening-list changes trigger their own re-check within about 15 minutes. A check can only be as current as its source: registration facts move monthly.
What every fact carries: The source and its data date (the extract's date for SAM.gov), kept as dated evidence with each check. Your audit export cites the data as it stood when it was checked, not as it reads today.
When a source is late: If the registry hasn't taken a new SAM.gov extract on time, the dashboard says how old the data is rather than carrying on silently.
What is never loaded: Records about individuals, court records (PACER), credit reports and consumer data. Business entities only.